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MSBA Constitution

CONSTITUTION OF THE

Maple Shade Baseball Association

Last Edited: February 7, 2017

Article I - Name

Section 1. The name of this league will be known as: Maple Shade Baseball Association.

Article II  - Objective

Section 1  The purpose of this league is to develop and operate a baseball program in affiliation with Cal Ripken Baseball, in conformity with and pursuant to the Babe Ruth League Incorporated, an international organization.

This league will seek to instill ideals of sportsmanship, honesty, loyalty and character in accordance with the rules and regulations of Babe Ruth League Incorporated.

Article III - Statement of Affiliation

Section 1. This association is organized exclusively for the charity, education, and development of players involved in Maple Shade Baseball Association / Cal Ripken League. This league will be affiliated with Babe Ruth League Incorporated for such purposes of making distributions under section 501 (c) (3) of the IRS code or Corresponding sections of any future code.

Article IV - Sites of Principal Operations

Section 1. The principal operations of this league shall be in and about the township of Maple Shade, but it may extend into such areas as provided for by the state, regional, and the national headquarters rules and regulation.

Article V - Power

Section 1.  The governing powers of this organization will be vested in the Board of Directors,

Section 2. This league shall have the following powers besides the powers expressly or implicitly conferred on it by law:

A. To make and enforce the rules and regulations to govern itself on a local basis, but consistent with the rules and regulations promoted by Babe Ruth League Incorporated, or by the Regional, or State levels of the Cal Ripken League.

B. The Board of Directors will decide all matters of policy of this organization.

C. No part of the net earnings of the association shall be distributed to its members, trustees, officers, or other private person, except that the corporations shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in compliance with Article VI. No substantial part of the activities of the association will involve propaganda or attempting to influence legislation. The association will not participate in, or intervene in (including the publishing or distribution of statements) any political office.

D. Notwithstanding any other provision of these articles, the association shall not carry on any other activities that are impermissible by (a) an association that is exempt from federal income taxes under section 501(c) (3) of the Internal Revenue Code, or any corresponding section of any future tax code, or (b) by making contributions which are non-deductible under section 170(c) (2) of the Internal Revenue Code, or corresponding section of any future federal tax code.

Article VI - Assets

Section 1.  Upon the dissolution of the association, assets will be distributed for one or more purposes in accordance with section 501 (c) (3) of the Internal Revenue Code, or any corresponding section of any future tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the association is located, exclusively for such purposes or to such organization or organizations, as said Court shall determine which are organized and operated exclusively for such purposes.

Article VII - Membership

Section 1. Adult Membership - Any person of good character shall be eligible for membership with full privileges.

Section 2.  Child Participation - Any child meeting the requirements as described in the rules of Babe Ruth League Incorporated shall be eligible for membership in Maple Shade Baseball Association.

Article VIII - Officers

Section 1.  Maple Shade Baseball Association shall consist of a President, Vice President, Safety and Field Maintenance Director, Equipment Manager, Treasurer, Recording Secretary and Corresponding Secretary who are elected officers. The President with the board's approval will select a minimum of 5 (five) or more appointed representatives.

This total can be increased at the President's discretion. 

Section 2.  The requirement for nomination in Maple shade Baseball Association is that the nominee be a member in good standings.

Section 3. The officers of this organization will hold office for (1) year.

Section 4. The President will be limited to three (3) consecutive years in office at any one time.


Article IX - Directors

Section 1.  The Board of Directors will consist of seven (7) members as follows:  President, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, Equipment Manager, Safety and Field Maintenance Director. Additional Board members without voting privileges will consist of... Web-Site Supervisor, Player Development / Player Agent, and one divisional representative from each division.

1.  The Board of Directors and the additional board members shall be elected in the manner described in the by-laws and shall hold office for one (1) year.

2.  The Board of Directors will fill vacancies to the Board of Directors and any additional board positions. Appointees are to serve for the duration of the unexpired term of the individual that was replaced.

Article X  Standing Committees

Section 1. Committees will be formed when necessary and as often as necessary, in order to facilitate the business of the organization.

Article XI - Meetings and Quorums

Section 1.  Regular meetings will be conducted on the Second Thursday of each month.

Section 2.  Board meetings will be conducted when necessary and as often as necessary at the discretion of the President, in order to facilitate the business of the organization. Fifty-Six Percent (56%) or (4 of 7 members) of the Board of Directors must be present to constitute a quorum. Significant issues and proposed changes will be submitted to the membership at any meeting before the meeting at which said issue or change will be put to a vote.

Section 3.  Special meetings will be conducted when necessary and as often as necessary at the discretion of the President, in order to facilitate the business of the organization.

Section 4. General Membership meetings will be published in the local newspaper or on the Web-Site. On any question the majority of those present will rule.

Article XII - Amendments

Section 1.  This Constitution may be amended by a 2/3 vote of the eligible voters present at any regular or special meeting, provided the proposed change is submitted to the membership at any meeting before the meeting at which said proposal will be put to a vote


 

Article XIII - Officers

Section 1  The President, as chief executive officer of the organization will preside over general membership and Board of Director meetings, and will supervise the organization's affairs and activities and shall make a monthly report to the members.

Section 2  The Vice President will preside at all meetings in the absence of the President. He will be responsible to the President for League activities with exception of those responsibilities entrusted to the Board Members. 

Section 3  The Recording Secretary will keep a permanent record of all special and general membership meetings together with the minutes of all board meetings. He shall be custodian of all official records of the organization, except those of the Treasurer.

Section 4  The Treasurer will keep the financial books of the organization, disburse funds and will report at the general membership meetings and at other times on the financial condition of the organization. 

Section 5  The Corresponding Secretary will send out proper notices of all called (meetings, and of other meetings when necessary, and conduct .all correspondence of the organization.

Section 6  The Player Agent conducts annual Scout Day tryouts, and is in charge of Player selection, assists the President in checking birth records and eligibility of players and generally supervises and coordinates the transfer of players to or from the minor leagues according to provisions of the Regulations of Maple Shade Baseball Association.

 Section 7  The Vice President will be in charge of all umpires in the league. He will advise the Board of Directors in any rule decisions. 

Section 8  The Equipment Manager will purchase all league equipment. 

Section 9  The Publicity Director will submit all league news for local publications.

Section 10  The Major Division Representative will assist the Safety & Field and Maintenance Coordinator with all operations concerning the major league playing field including the organization of working parties, and will represent the major league at Board and regular league meetings. 

Section 11  The Minor Division Representative will organize all operations concerning the minor league playing field including the organization of working parties, and will represent the minor league at Board and regular league meetings

Section 12  The Instructional Division Representative will organize all operations concerning the instructional league playing field including the organization of working parties, and will represent the Instructional league at Board and regular league meetings

Section 13.  The T-Ball Division Representative will organize all operations concerning the T-Ball league playing field including the organization of working parties, and will represent the T-Ball league at Board and regular league meetings

Section 14. The Ladies Auxiliary President will head the operations of the Ladies auxiliary including all matters concerning the Woodlawn, Fellowship and Nolan field refreshment stands.

1.  The Ladies Auxiliary is governed by the Board of Directors of the Maple Shade Baseball Association as a special committee and is responsible to the League President for conduct of all its affairs.

Section 15.  The Board of Directors shall appoint a nominating committee of at least two (2) members in good standing before the May meeting to run the election and accept nominations. The nominating committee at the General Membership Meetings will accept all nominations from the floor. Nominations will be accepted from the time of the May meeting up to and including the June meeting. The nominating committee will announce all nominations before the close of business at the June meeting. Once said announcement has been made, the nomination will be closed. No nominations shall be accepted at any time after the June meeting for any office.

1.  No absentee ballots will be issued. Members must vote in person during the June General Membership Meeting.

2.  No member of the nominating committee will be eligible to any elected office.

3.  Officers will be elected by the active eligible voting general members in June of each year and are eligible for reelection.

4.  Officers will take office as of September 1st of the same year that they are elected.

 Article XIV - Standing Committees

Section 1. The President will appoint all committees.

Section 2. The President and Vice-President will be ex-officio members of all committees.

Article XV - Membership

Section 1.  Adult Membership

1.  Any mature person of good character having a child participant with a positive interest or concern in Maple Shade Baseball Association / Cal Ripken League may become an active member if they attend 4 general membership meetings.

 2. The Board of Directors will accept all applications for membership.

3. Honorary membership may be conferred on any person or persons by a 5/7 vote of the Board of Directors.

4. At any meeting, the Board of Directors will have the authority to suspend or expel any member or members whose conduct on the field or as a spectator is considered detrimental to the best interests of the organization, provided the Board of Directors by a 4/7 vote finds the offending individual or individuals involved are no longer fulfilling the requirements for membership in good standing. The individual or individuals, whose membership in good standing is in question, will be given a notice of at least 48 hours prior to the disciplinary meeting in order to demonstrates good cause as to why their conduct should not be subject to disciplinary actions such as suspension or expulsion.

5. To become an active member in good standing, a person must participate either as a team manager, coach, umpire, working party member or attend at least 1/3 or four (4) of the general membership meetings in any one (1) calendar year. This will constitute an active member in good standing.


Section 2. Child Membership

1.  Any child meeting the requirements of Maple Shade Baseball Associationâ??s, a New Jersey Organization, rules may be eligible to participate.

2. The Board of Directors may suspend a child for misconduct. Upon evidence of misconduct of a child, the manager of the offending child or children will appear as and advisor, with the child before a minimum of three (3) Board Members in order to resolve the action in question. The manager and the offending child/children will appear before the Board of Directors within 48 hours of the act of misconduct.

Misconduct will consist of but not be limited to foul or abusive language toward a coach, manager, player, umpire or fen. Misconduct will consist of but not be limited to physical abuse or physical confrontation with a coach, manager, player, umpire or fan.

Article XVI - Dues

Section 1. The annual dues for members of this The Board of Directors will determine the annual dues for members of the organization.

Article XVII - Rules and Regulation

Section 1. Maple Shade Baseball / Cal Ripken League's rules and regulations and those rules and regulations of the respective state organization representing Babe Ruth League Incorporated are to be considered binding on this league.

Section 2.  All non-T-ball players will play within their specified age brackets for all divisions with no exception.  With only the approval of the board and the divisional T-Ball representative will the child be able to move into the Instructional division.

Article XVIII - Parliamentary Authority

Section 1.  "Roberts Rules of Order" will be the parliamentary authority on all matters not covered by the Constitution and By-Laws of this league.

Article XIX - Amendments

Section 1. These By-Laws may be amended by a 4 / 7 vote of the eligible Board of Directors present at any regular of special meeting, providing the proposed change or changes are submitted to the membership at any meeting before the meeting at which the said proposed changes will be put to a vote.

Article XX - Order of Business

Section 1.  Order of Business shall be as followed:

1. Call to Order, by the Presiding Officer

2.  Roll Call - by the Recording Secretary

3.  Reading of the minutes of the previous meeting, by the Recording Secretary. (Followed by the necessary questions and a vote for acceptance of the minutes).

4. Treasurer's Report

5.  Reports of Committees

6.  Unfinished Business

7.  New Business

8. Adjournment

Article XXI - Building Usage

Section 1.  The Board of Directors will have control of the property and management of the organization.

Section 2.  The use of Maple Shade Baseball Association / Cal Ripken League's Buildings and or equipment must be submitted to the League's President and after advising the Vice-President, approval can be granted.

Article XXII - Managers

Section 1. Managers of all teams will be approved by the President and approved by the Board of directors. 

Section 2. Managers will be responsible for the selection of their players and for the actions of these players when on the field of play. 

Section 3. Managers will select their coaches and submit their names to the President who will submit them to the Board of Directors for approval.

Section 4.  Managers or coaches who either fail in their responsibility as a manger or found unfit can be extracted from that position by a 2/3 vote of the elected board.

Article XXIII - Financial Policy

Section 1 The treasurer will control all income in a central treasury. Any funds solicited in the name of Maple Shade Baseball Association / Cal Ripken League, must be placed in the treasury. All funds that are raised by the Ladies Auxiliary on behalf of Maple Shade Baseball Association / Cal Ripken League are the property of the Maple Shade Baseball Association / Cal Ripken League. 

Section 2. The general membership will forbid the contribution of funds to individuals or teams and solicit such available funds for the common treasury of the league. This By-Law is to discourage favoritism among teams and to endeavor to distribute all the benefits of the league to each team equally.

 

Constitutional committee

In, witness, we have subscribed our names this _____ day of ________________




_______________________                 _________________________________

President:Vice President: 




_______________________                 _________________________________

Correspondence Secretary:     Treasurer:




_______________________                 _________________________________

        Recording Secretary:Equipment Manager:




___________________________ 

     Field Maintenance / Safety




NON- Voting Board Members:



_______________________                 _________________________________

       Web Site Advisor:Player Development:




_______________________                 _________________________________

      T-Ball Division Rep.Instructional Division Rep.




_______________________                 _________________________________

      Minor Divisional Rep.Major Division Rep.




___________________________ 

Ladies Auxiliary President:




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